Event Application

• RESTROOMS: Access to restrooms with every rental; paper products included.
• GARBAGE: Garbage bins, bags, and recycling stands will be provided. Disposal of event-related garbage is provided.
• TABLES: A number of tables (Main Building includes 24 tables, Marie Boe includes 12, Jim Crook includes 6). Extra tables are available to rent at $8/each, Folding chairs are included per attendance (Please note that there are 80 padded metal chairs for use in the Marie Boe. Additional chairs provided will be plastic folding chairs).
• CAPACITY: Main Building 650, Marie Boe 120, Jim Crook 40. Events with projected attendance to exceed listed capacity will not be granted use.
• HEAT: Heat is included with rental.
• EVENT HOURS: All events must conclude no later than 11PM-this includes all clean-up and vacating the premises. Events with live or loud music must conclude music at 10pm.
• ALL events must secure the proper public permits if applicable.
• INSURANCE: MANDATORY for all facility rentals. No exceptions.

• ALCOHOL: In the event of alcohol being served for a fee, a liquor liability aggregate must be added to insurance policy, if being served but no fee or donation is collected, a WA State Liquor Board banquet permit must be obtained for private events, and for non-profits a special occasion license. If a public or under 21 event, liquor must be served/sold in a cordoned-off area.
• FOOD: Events serving FOOD at public event or charging a fee for food must obtain a Temporary Food Establishment Permit. More information: http://www.sanjuanco.com/416/Food-Safety-Program
• EVENT DEPOSIT & CANCELLATIONS: To hold a rental space for one week (5 business days), please include a non-refundable $25.00 deposit with your application. Full payment is accepted with application. Temporary holds may be extended with a non-refundable $150 deposit. To secure rental date and space, the balance of the total cost (less the deposit) is due within one week (5 business days). If the scheduled event is cancelled within (30) days prior to the event, half of the deposit paid will be refunded; if cancellation is less than thirty (30) days prior to the event, the deposit is non-refundable.
• CLEANING DEPOSIT: A ($250 for Main Building, $100 for Marie Boe/Jim Crook) refundable cleaning deposit is required for all building rentals. Please bring deposit via separate check.

For events happening in a future year, please contact the Fair Office directly to be put tentatively on our calendar. You will be contacted in the next calendar year to arrange the rental. Payment is due within 5 business days of the new year. Until any and all paperwork is complete, no date is guaranteed. Thank you.